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Transmit a progress report

Letter 1

As many of you are aware, Doe Corporation extended an invitation to the Johnson Group (an organizational behavior firm), to examine the effectiveness of our company's interpersonal work relationships. Johnson found we have communication problems between subordinates and supervisors. After examining their careful research, the members of the upper management feel we too are responsible for poor communication because we have failed to communicate our sincere gratitude to each of our employees. Each employee plays a vital role in Doe's success. Each makes an important contribution.

The report made us aware that some employees feel their supervisors are inattentive to their concerns. If any employee is frustrated by Doe's current communication procedures, please feel free to voice your concerns to Mr. John Doe. He reserves Wednesday afternoons for employee interviews.

Letter 2

On July 12, your senior engineer requested we conduct physical property tests on your product. The tests are now complete and the results, along with the tested products, should arrive at your office by express mail within the week.

Briefly, our tests indicate that your product is unsafe for consumer use. Some of the materials used in the manufacture of your product are toxic to humans. We suggest your senior engineer contact one of the staff scientists in our product testing division immediately.

Letter 3

Six weeks ago you asked me to prepare a study on the efficacy of certain cholesterol reducing agents over a two month period. I am now one month into the study and want to give you some preliminary results. My study compares cholesterol levels at the beginning, middle, and end of the two month period. This progress report shows the clinical results at mid-point in the study.

I have encountered very few problems so far. There are some participants who changed their diets or exercise routines contrary to my instructions. Preliminary results indicate that this may have little impact on the study. I welcome any suggestions you may have after reviewing the report.

Example

1. On October 28, 2001, we received your memo concerning Model G's unacceptable failure rate. You instructed our office to redesign key components and to keep you posted on our progress.

On April 12, 2001, Springfield a__ociates commissioned Doe Training to prepare an employee training manual.

In response to the growing employee tardiness problem, you requested that the personnel department conduct a study of the reasons behind the problem and what we can do about it. You a__igned this project to my office on June 29, 2001.

Doe Corporation retained our CPA firm to conduct an annual independent audit of each division in the company.

Because of the increasing political tensions in the area, John Doe a__igned the strategic planning division the task of finding other potential sites for company offices in the Middle East.

2. I researched the issue as you requested.

Having obtained your approval for the project, we started preparing the necessary preliminary drawings on July 13. The design phase is now complete.

Our staff has now completed a draft of the training manual you requested.

We completed our a__ignment as specified.

My team a___yzed the problem and devised solutions.

From the specifications and requirements you outlined in your request, we have prepared a proposal which we think will accomplish your goals.

We have now completed our review of the western division of Doe Corporation for the year ending December 31, 2001.

3. Having completed the preliminary designs, we now submit this report for your approval.

This document outlines our progress to date, including our current activities, and what remains to be done to bring the project to successful fruition.

Before we can proceed to the next phase of the project, we need your approval. Please read the report and give us your reaction.

This is our report.

Our full report on the audit is attached.

This report outlines our suggestions for eliminating the design problem.

The enclosed draft of the Employee Handbook is now ready for your comments and approval.

4. The training manual is divided into three major sections.

This feasibility study discusses several possible strategies for constructing the new Springfield bridge, and offers engineering and cost a___yses for each of the three alternatives.

This is a proposal to provide engineering consulting services for the evaluation of earthquake damage to the Doe Building.

This proposal, prepared at your request, outlines the scope of our project, the resources we will need to accomplish the task, and the projected cost.

This report outlines the findings of our investigation and makes recommendations based on those findings.

5. Although the San Francisco office's work is impressive, we do not believe their design will achieve the desired results in three critical areas.

As we worked on this proposal, we became increasingly concerned about the amount of money our client is allocating for the project in light of the quality he expects.

The project seems to be pretty straightforward and we do not anticipate major problems at this stage.

As we conducted the research, we became aware of several major problems that may adversely affect the cost and completion projections. We discuss these problems in the proposal.

From our estimate of work-hour requirements, we have determined that all project objectives can be met for a not-to-exceed figure of $132,500.00. We propose a monthly billing system based on the number of hours my staff works.

A loss of documents when an earthquake destroyed our facility in j__an delayed the work on this report.

6. We will appreciate your comments and suggestions during the course of the project.

Thank you for your helpful suggestions and comments.

Please read the manuscript and note problems and concerns. If we could have it back by Friday, July 23, we will be able to make corrections and prepare the final draft before August 1, 2002, the project deadline.

We look forward to your response and appreciate this opportunity to bid on the project.

We look forward to working on this project and are eager to start.