Transmit equipment or supplies that a company employee has requested

Letter 1

As you have requested, the shipping department is sending you thirty additional copies of the Doe Employee Handbook and training materials. It takes John approximately three days to compile the shipment and four days to deliver it. In addition to the paperback manual, the training materials should include three overheads, a video, several photocopied handouts and a tape cassette.

I did not include a VHS or tape recorder because I am sure the general manager of your division has that equipment. If you find you need additional supplies, please notify me and I will send them before the training session.

Letter 2

Per your request, I am sending six reams of copier paper. This paper is twenty pound bond and is the highest grade of copier paper available in the city. I have also included samples of other paper colors that are available in the same weight. If you are interested in the other colors or if there is a problem with this paper, please call me.

Letter 3

Enclosed are the order forms, advertising material, and business cards you requested. The recruiting posters you asked for are being revised to comply with new government regulations. They should be ready to ship by next Friday. If there is anything I can do in the meantime, please let me know.

Example

1. We have processed your request for equipment and material, dated June 6, and will send it out this afternoon.

Enclosed is the sample you requested by phone yesterday, April 3.

We shipped the equipment you ordered by flatbed truck. It should arrive by the end of the week.

We have received your order dated August 23, and we are shipping it to you today.

Enclosed in this package is the material you ordered.

We shipped your order dated 7 July today by Doe Express.

We have finished a__embling the sewage pumps for the Springfield Water Treatment Plant, and we are shipping them by flatbed truck today. John should arrive at the Springfield job site on Wednesday or Thursday of this week, July 23 or 24. You will need to have a forklift with 12 ton capacity on hand to off-load the truck.

I am glad to hear that things are going so well in the Northwest Region and that you need more copies of the promotional tape. I am sending 25 copies in this package by express, and another shipment is on its way by parcel post.

2. Here is an itemized packing list:

The following items are enclosed:

Enclosed is the Model T48 which you ordered and the following accessories:

The shipment covers all of the items specified in the contract, including lubrication equipment.

The shipment will arrive in two separate lots. The first lot includes the pump housing, while the second includes all the specified accessories and electronic gauging equipment.

We filled your complete order dated July 8, with no problems or omissions.

3. I have had trouble getting all of the Doe computers you ordered. They are obviously in high demand, so you will have to do with the ones in John's office for a while. I'll send them as soon as they arrive.

I have sent extra copies of the training manual, so you will have enough for the people you plan to hire next month.

Demand for model T48 has been very high, so it is currently on back order. We anticipate a shipment by the end of this month and will send your order out as soon as possible.

Since the owner has changed the color specifications in the contract, we have substituted blue paint for the red you requested.

The order is complete, except for the fan motor, stock #K123, which the company no longer manufactures. We learned of this change after we put the specification into the plans. The architect and owners have approved a substitution. We will send it by the end of the week.

4. The company warehouse personnel have packed your order with care, but sometimes errors or omissions occur.

Please check your order and let us know if it is incomplete.

Keep me current on your needs so you don't have to slow the job down while you wait for materials.

I have instructed the scheduling people to be more attentive to your material needs, so you can avoid work slowdowns.

Good luck with your sales trip, and let me know immediately if you need anything else to make the trip a success.

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